Synergy Academies hiring Operations Coordinator, Middle School in Los Angeles, California, United States | LinkedIn (2024)

Job DetailsJob Location

Synergy Kinetic Academy Middle School - Los Angeles, CA

Education Level

Not Specified

Salary Range

$65,000.00 - $85,000.00 Salary/year

Job Shift

Full Time

Job Category

Education

Description

• This position works full-time on the school campus.

Job OverviewProvides administrative support to school site by managing the operations of the office including student attendance, assisting with compliance reports, and facilitating parent involvement in school activities.

Essential FunctionsOffice Operations

• Supervise office staff members and delegate tasks to ensure efficient completion of daily work and long-term projects.
• Review and approve hourly employees’ timesheets and coordinate approval of payroll period reports.
• File staff and student accident and incident reports to our insurance company through web portal.
• Oversee SIS message system to send important messages to families.
• Update school’s website regularly.

Attendance and Compliance Reports

• Oversee daily student attendance process by tracking tardies, absences, and medical leaves, verifying attendance taken by teachers, and updating attendance in Infinite Campus.
• Generate and send to parents tardy, truancy, and chronic absence notices, following established timelines.
• Participate in the collection and management of student food program data.
• Supply student data to and collaborate with Data and Communications Manager for compliance reporting.
• Update student information in the school’s SIS, including enrolling and withdrawing students and sending the appropriate notifications to LAUSD.
• Oversee the school’s annual student recruitment, lottery, and enrollment process.

Parent Participation

• Recruit parents to serve on school committees (SOC, ELAC) and to volunteer on campus.
• Coordinate and oversee parent volunteers, including providing relevant training, scheduling volunteer shifts, and planning appreciation events.
• Collaborate with the Family and Community Outreach Manager to disseminate information to families and host parent-related events.

Other Responsibilities

• Help to maintain a positive, nurturing, and achievement-oriented school culture that includes college preparation for all students.
• Attend to student needs and injuries, including maintaining the documentation of student first aid visits to the office when needed.
• Attend meetings on evenings and weekends when necessary.
• Assist leadership team with various tasks as needed.

QualificationsQualifications and Desired Characteristics

• Oral and written proficiency in English and Spanish, including the ability to translate in both English and Spanish.
• Strong working knowledge of Microsoft Word and Excel.
• Ability to type 35+ words per minute.
• Knowledge of student information systems, preferably Infinite Campus.
• Experience with managing and entering data.
• Prior school office experience preferred.
• Detail-oriented individual who is willing to do what it takes to get the job done.
• Ability to multi-task in a fast-paced environment.
• Ability to take direction as well as take initiative.
• Positive, professional demeanor.
• Able to lift heavy objects up to 30 lbs.

Education

• High school diploma or equivalent required. Some college preferred.
• Coursework in computers, word processing, data management, file-keeping, etc., a plus.

Synergy Academies is a an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, national origin, color, age, sex, gender, religion, sexual orientation, marital status, or any other status protected by law.